Privacy Office

About the Privacy Office

The United States Department of Agriculture Privacy Office is located within the Office of the Chief Information Officer. The mission of the USDA Privacy Office is to preserve and enhance privacy protections for all individuals, to promote transparency of USDA operations, and to serve as a leader in the federal privacy community. The Office accomplishes its mission by focusing on two key activities: (1) requiring compliance with the letter and spirit of federal laws promoting privacy and to provide policy and programmatic oversight and support operational implementation within the components; (2) providing education and outreach to build a culture of privacy and adherence to Fair Information Practice Principles (FIPPs) across the Department.

The USDA Privacy Office operates under the direction of the Chief Information Officer and the Chief Privacy Officer. The USDA Privacy Office works within the parameters of the Privacy Act of 1974, the e-Government Act of 2002 and the numerous laws, Executive Orders, Department policies that protect the use, and disclosure of personal and Departmental information.

Senior Agency Official for Privacy/Chief Information Officer

Gary S. Washington is the Chief Information Officer (CIO) for the U.S. Department of Agriculture. In this role, Mr. Washington works with stakeholders across USDA’s 17 component agencies and throughout Federal government to formulate Information Technology (IT) strategies and to develop policies that support IT budget formulation and execution, portfolio management, governance, IT operations and information security.

Mr. Washington continues to lead the information technology (IT) Modernization changes at USDA to transform USDA into a facts-based, data-driven, and customer-focused organization. In partnership with the White House Office of American Innovation and the General Services Administration Mr. Washington oversaw the co-creation of five (5) IT Modernization Centers of Excellence (CoEs), IT Infrastructure Optimization, Cloud Adoption, Customer Experience, Service Delivery Analytics, and the Contact Center. Over a two-year period, the CoEs in collaboration with USDA IT Professionals transformed IT and the way USDA does business today.

Prior to his appointment as CIO, Mr. Washington served as the CIO for the USDA’s, Animal and Plant Health Inspection Service (APHIS) as well as the CIO and Director of the Information Technology Division for USDA’s Natural Resources Conservation Service (NRCS). Prior to his appointment as the USDA, APHIS and NRCS CIO, Mr. Washington was a portfolio manager in the Electronic Government Office in the Executive Office of the President, Office of Management and Budget (OMB), where he was responsible for managing the Internal Effectiveness and Efficiency portfolio.

Mr. Washington has also worked at the Food and Drug Administration (FDA), where he was the Director of IT Governance and the Deputy Director of Infrastructure, and at the Bureau of Alcohol, Tobacco and Firearms (ATF) where he was the service manager for one of the first nationwide seat management programs.

Mr. Washington joined government after working for five (5) years in private industry as well as serving his country for 10 years in the U.S. Air Force as a Computer Operator and Command Control Specialist. He is the current president of the American Council Technology and a 2006 graduate of the Industry Advisory Council Partners Program. Mr. Washington is a graduate of the Federal Executive Institute (FEI) and holds a Bachelor of Science (BS) degree from Strayer University in Washington D.C.

Chief Privacy Officer

David Lindner is the Chief Privacy Officer for the U.S. Department of Agriculture. Mr. Lindner has over 15 years of privacy, technology, and information governance decision-making experience with the federal government. He is recognized as a proven, senior-level privacy leader adept at developing relationships and working across organizational lines to establish, optimize, and implement privacy programs at the enterprise-level.

Prior to joining USDA, Mr. Lindner served in various privacy roles at the U.S. Department of Homeland Security (DHS). Most recently, Mr. Lindner was the Privacy, Civil Rights, and Civil Liberties Officer at the National Vetting Center (NVC), where he evaluated new and modified NVC technologies to ensure they sustained, and did not erode, privacy protections relating to the use, collection, and disclosure of personally identifiable information and developed policy regarding privacy, civil rights, and civil liberties in connection with national vetting processes.

Preceding this role, Mr. Lindner was the Senior Director for Privacy Policy and Oversight at DHS, where he bore primary responsibility for developing DHS privacy policy, as well as providing subject matter expertise and support for policy development throughout the Department in areas that impacted individual privacy. These areas included social media, ‘big data’, enterprise data management, cybersecurity, acquisitions and procurement, information sharing activities, and international engagement.

Mr. Lindner holds a Master of Science in Cybersecurity and a Bachelor of Arts in Political Science from the University of Maryland, Baltimore County. With a wealth of privacy experience, David will mature processes and capabilities within the Privacy Division.

Privacy Compliance Documentation

The availability of information, from personal information to public information, is made all the easier due to technological changes in computers, digitized networks, internet access, and the creation of new information products. The e-Government Act of 2002 recognized that these advances also have important ramifications for the protection of personal information contained in government records and systems. The Act mandates an assessment of the privacy impact of any substantially revised or new Information Technology System. The document that results from these mandated assessments is called a Privacy Impact Assessment, or "PIA."

Privacy Impact Assessments (PIAs)

System of Records Notices (SORNs)

Privacy Act Requests

The Privacy Act grants individuals a right of access to their records and any information pertaining to them that are contained in the agency systems of records. While the Privacy Act increases an individual's right to access the individual's own record, it restricts an individual's ability to access a record pertaining to someone else. The Privacy Act prohibits disclosure of records in a system of records to any person or agency, unless disclosure is pursuant to the prior written request by, or with the prior written consent of, the individual to whom the record pertains.

To make an Electronic Privacy Act Request, please visit the following link: USDA Public Access Link.

Note: This link will allow you to electronically complete your request.

The USDA Public Access Link (PAL) is a web portal that allows requestors to create, submit, and track the status of their FOIA and Privacy Act request(s). To use the system, the requestor must register and create a username and password. This system also provides remote identity proofing and authentication through login.gov for Privacy Act requests.

USDA Privacy Policy Statement

USDA Privacy Policies

For a comprehensive list of USDA policies related to privacy, visit USDA’s online repository for all USDA Departmental Regulations, Notices, Manuals, Guidebooks.

Privacy Laws

For a comprehensive list of Federal laws related to privacy, visit the Federal Privacy Council's Law Library page.

Office of Management and Budget (OMB) Guidance

For a comprehensive list of OMB Guidelines related to privacy, visit OMB’s Information and Guidance webpage.

Computer Matching Agreements

Name	Federal Register Citation and Link	18-Month	12-Month Renewal
U.S. Department of Agriculture (USDA), Food and Nutrition Service (FNS) - National Accuracy Clearinghouse (NAC) Computer Matching Agreement (CMA)	88 FR 3861 05/25/2023	N/A	N/A
U.S. Department of Agriculture (USDA), Food and Nutrition Service (FNS), Electronic Disqualification Recipient System (eDRS)	82 FR 4280 01/13/2017	71 FR 71075 01/04/2021	N/A

Publicly Available Agency Reports on Privacy

2023 Annual Computer Matching Agreement Activity Report (PDF, 67.4 KB)

Freedom of Information Act (FOIA)

The FOIA is found in Title 5 of the United States Code, Section 552. FOIA was enacted in 1966 and gives any person the right to request access to almost any federal agency record, except those protected from disclosure by legal exemptions and exclusions (e.g., classified national security, business proprietary, personal privacy, and investigative documents.)

USDA FOIA webpage

Contact Information

The Privacy Office
U.S. Department of Agriculture
Washington, DC 20250
Phone: 202-720-8755
Fax: 202-720-3445
Email: usdaprivacy@usda.gov